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Vaga ofertada por parceiro do Jobbol:
Office AssistantJob Summary: We are seeking a detail-oriented and proactive Office Assistant to support BIWIN Storage s administrative functions.
The ideal candidate will be a resourceful individual who helps maintain office efficiency by performing a variety of clerical and administrative tasks.
This role is essential for providing support to staff and ensuring smooth daily operations.Key Responsibilities:Administrative Support:Handle general office duties including answering phones, greeting visitors, and managing correspondenceOrganize and schedule meetings, appointments, and travel arrangementsDocument Management:Prepare, edit, and proofread various documents and presentationsMaintain electronic and physical filing systems for easy retrievalOffice Supplies:Monitor and maintain office supplies inventoryResearch, price, and order supplies as neededMeeting Coordination:Set up meeting rooms with necessary equipmentPrepare agendas and take minutes during meetingsData Entry:Input and update information in company databases and spreadsheetsGenerate regular reports as requestedMail Management:Process incoming and outgoing mail and packagesCoordinate with courier services for special deliveriesBasic Accounting Support:Assist with processing invoices and expense reportsMaintain basic financial recordsCalendar Management:Maintain and update department calendarsSend meeting reminders to relevant team membersQualifications:Associate s degree or equivalent; Bachelor s degree preferred1-2 years of experience in an administrative or office support roleProficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)Excellent organizational skills and attention to detailStrong written and verbal communication abilitiesAbility to prioritize tasks and work under deadlinesProfessional demeanor and customer service orientationKnowledge of office equipment operation and maintenance